Jul 9 10

11 Essential Online Resources for Consultants

by Rene Siegel

Our friends at American Express do a great job of posting article that empower small business owners. Here’s another excellent resource for anyone working on their own.

Sharlyn Lauby writes: One of the keys to being a successful consultant is information – having it at your fingertips the moment you need it.

While some sources might come and go depending upon the projects I’m working on or the hot topics of the day, there are a few that I keep bookmarked and ready, because I seem to need them on a regular basis.

My top 11 suggestions for online resources that cater to the needs of consultants are listed here. This is just a starter list — add your own suggestions in the comments.

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Jun 17 10

What Makes a Great Client?

by Rene Siegel

As a follow-up to last month’s article, “What Makes a Great Consultant?,” some of our best consultants share their thoughts about working with clients:

Set Realistic Expectations

The best clients are those who can clearly scope their needs, prioritize and set reasonable objectives, and provide the resources to achieve the goals. Paul says, “I need agreement up front on (1) messaging, (2) strategy, (3) responsibilities (who does what to whom when), (4) boundaries (what can I do without direction?) and (5) escalation points if points 1, 2 or 3 are not delivered upon or met.”

Remove Roadblocks

When a client brings on a professional consultant it’s usually to augment an existing team, bringing new skills or expertise that may be currently missing. For maximum productivity and cost-effectiveness, clients should introduce consultants as integral members of the team, insulate them from internal politics, help them navigate company processes and give them all the tools to be successful.

Communicate, Communicate, Communicate

As in any great working relationship, communication is key. Most people are not mind-readers so it’s up to the client to clearly articulate each objective, resources, timeline, budget and desired outcome to the consultant. Regular meetings and/or status emails are imperative to ensure the consultant is on track, getting what they need to meet those objectives or providing help to remove roadblocks. Sharyn says, “Be responsive to our emails and calls,” and Leiann says, “Give me constructive and honest feedback.” Kris wants “transparency and access.”

Trust and Value Your Consultant

High Tech Connect consultants average 15 years of professional experience with some of the industry’s most demanding companies, and their experience is invaluable. Clients should remember that a seasoned consultant can be a counselor, confidante and objective colleague. In some cases, the consultant is not only brought on to create a plan or implement a campaign, but also advise the client on a wide range of strategic or tactical issues. Bill suggests, “Be open to disagreement, discussion and different points of view.” And Michelle says, “Trust my expertise.”

Prompt Payment

Independent consultants are sole proprietors who must pay for their own medical benefits and taxes. Fast turnaround on payment is greatly appreciated, allowing the consultant to focus on the work instead of begging for payment on invoices. Sharyn says, “Be respectful of my time and talents” and Bill says, “Please pay on time.” Paul is especially dedicated to clients who pay Net 15.

Sense of Humor

Life’s short. Many consultants left the corporate world so they can choose whom they work with. And sometimes the absurdity of business needs to be attacked with great humor. Stuff happens. We are all human and the most rewarding relationships between clients and consultants are characterized by camaraderie…and comedy.

Share your own comments here!

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Jun 1 10

What Makes a Great Consultant?

by Rene Siegel

High Tech Connect has successfully matched hundreds of consultants on complex projects over the past 13 years, and we’ve learned a thing or two about what demanding clients need. Here are five things we know our clients expect when hiring a consultant:

Stick To What You Do Best

Clients are paying top dollar for an expert, not someone who requires a learning curve. Consultants should be honest about their strengths and previous experience, including limitations. If you want to broaden your expertise beyond your sweet spot, learn by watching your client’s internal experts (on unbilled time), take courses, or trade services and advice with a fellow professional who’s already mastered that skill set.

Let Your Passion Show

It’s so obvious when you meet someone who truly loves what they do. They aren’t watching the clock or waiting to be asked for the next instruction. Clients love working with consultants who exude confidence and have a zeal for their profession. Consultants who are clearly “in the zone” will endear themselves to any overworked client by helping to anticipate needs and suggest creative yet cost-efficient solutions.

Communicate, Communicate, Communicate

Over the course of our business, there have only been a handful of times when we needed to swoop in and salvage a project. In almost every case the problem was simply mis-communication, or no communication at all. It is the consultant’s responsibility to over-communicate and provide regular updates in the manner most preferred by the client (email, phone, weekly 1:1, written report). There should be no surprises!

Proactive and Professional

Anticipating the needs of your client is an essential element of successful consulting that requires maturity and sensitivity. And moving-target clients who never have time to meet or non-communicative managers who can’t make decisions require heroic tenacity to keep the project rolling on track. Conversely, when a consultant will be unavailable while volunteering in a classroom or tending to other family needs (which is why consultants become consultants), clients should be notified well in advance of schedule conflicts. The best consultants remain professional all the time, offer great flexibility and accessibility, and limit the personal details.

No Prima Donnas

Contrary to some beliefs, consulting is not about the consultant. It’s not about showing off, whining, back-stabbing, making excuses or generating awe and admiration. It is about taking away the pain for clients and making them look great at all costs. Consultants who put their client’s needs first have long-term fans who happily and promptly pay invoices.

What do YOU think the best consultants do to become indispensable? Post your comments here. Next month, look for our thoughts on What Makes a Great Client?

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May 14 10

Please and Thank You

by Rene Siegel

Loved, LOVED this blog post from Peter Shankman today.

Having been force-fed the customer service Kool-Aid by McDonald’s at the tender age of 16, I’ve always been fanatical about customer service. I bristle when the drive-thru employees of today hand me my change with a perfunctory, “Here.” And I make my children nuts with the constant reminders to say Please and Thank you, even though (or maybe especially because) they are teenagers.

Here, for your reading convenience, is Peter’s priceless article in its entirety:

What Ever Happened to “Please” and “Thank you?”

Thanks to my assistant being on vacation, I managed to show up at the airport five hours early for my flight this morning. With time to kill, I started walking around, and came across a Wendy’s. Knowing my burger chain trivia, I knew that Wendy’s serves burgers at any time of the day, even at 5:20am.

Ordering a single, as opposed to a triple, out of courtesy to my nutritionist, I waited for my order, and watched the three people after me order. Here’s what was said:

“Gimmie a #2 with a Large Coke.”

“You got any biscuits? Yeah? Gimmie 2.”

“Large coffee, one egg and cheese.”

What’s missing from all three transactions?

Manners.

When did we blatantly lose all our manners? When did we become, essentially, cavemen and women, grunting our requests and not even recognizing the efforts of those who grant them? It’s a sad, sad day for manners.

As I look around the airport, I see it everywhere – At gate D2, there’s a mad rush to get on the plane, as if you miss the first five minute boarding window, you won’t ever board again. And we know what causes this – The rush for overhead space, with every idiot bringing on as much as they possibly can in a carry-on that’s too big to begin with.

The person standing dead-center-middle of the moving sidewalk, so no one can pass him on either side. Perhaps we just didn’t know it was his moving sidewalk, not everyone’s.

The funny thing is, society’s lack of manners can actually benefit those who still have them in countless ways. I’ve gotten more flight upgrades than I can count, simply by being the really nice guy on line behind the douchebag. When he leaves, I greet the agent with a knowing “sorry you had to deal with that” smile, say “please” and “thank you,” and boom, I’m in seat 1A.

I was exiting an elevator yesterday, and allowed the woman next to me to exit first. As she walked out and said “thank you,” I said, “you’re welcome, Marianne.” I had looked at her name tag as she was exiting.

She came up to me at the end of my speech and said “You know, I just have to tell you, you’re the first person to call my by my actual name all day! That was so thoughtful!”

Why do we wear name tags at conferences if we don’t plan on calling people by their names?

People blame our lack of manners on our “rushed” society, where we’re constantly looking down at our Blackberries and iPhones, and not communicating. When it comes down to it, though, I think we’ve just stopped caring. And that’s kinda sad.

We’ve turned into an “I’ll get mine,” society, where we only seem to care about ourselves. And strictly speaking from a business perspective, is a guaranteed way to go bankrupt. It’s common knowledge that acting different than everyone else is a good way to get noticed. So here’s my challenge to you:

Go out of your way today to use good manners to a customer or client, someone serving you, and a friend. Watch the reaction. Then do it again tomorrow. Try it for a week or two. You’ll be amazed. You’ll see differences in your business, as well.

Sometimes, it really is the simplest of things, you know?

Thanks for reading.

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May 14 10

Facebook in Real Life

by Rene Siegel

This is just too funny not to share!

For all our fans on Facebook, here’s Facebook in Real Life.

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May 6 10

Happy Anniversary, Michelle!

by Rene Siegel

Thirteen years ago, our Client Services Director Michelle Stewart left a dead-end job and started working part-time with a little company called High Tech Connect. She went full-time within a month and is still here, making magical connections with clients and consultants.

Happy Anniversary!

Happy Anniversary!

Happy Anniversary Shell!

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Apr 30 10

Come on, get HAPPO!

by Rene Siegel

Today we’re working with other Champions of the HAPPO (Help a PR Pro Out) team to get as many 2010 college PR grads working as possible. HAPPOIf you need an ambitious, enthusiastic and tech- and social-savvy PR pro, consider hiring a recent college graduate.

Contact us if you need some help, or know someone who does. No fees from High Tech Connect. Just part of the community trying to get more talented colleagues to work—especially in this challenging economic climate.

And follow us on Twitter #HAPPOSV and #HighTechConnect.

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Apr 27 10

Freelancers Fight to Be Paid

by Rene Siegel

Nervous WreckEmily, one of our expert writers, shared her frustration with a client who initiated a project, provided little direction, “went dark” for six weeks, and finally resurfaced telling her they went another direction and didn’t need her completed research and writing work after all. She billed them for 50 percent of the project and knows it will not be easy to collect.

The Wall Street Journal describes a real crisis for millions of freelancers in this country. Nearly half of all independent sole proprietors struggle to get paid by clients. Even projects that have been approved for payment.

What follows is an excerpt of their article, “Freelancers Fight to Be Paid.

About 40% of freelancers had trouble getting paid in 2009, according to a survey released in mid-April by the New York-based Freelancers Union, a 135,000-member organization for independent contractors across the country in fields such as media, technology, and advertising. It was the first year the group asked the question on its member survey. And more than three out of four freelancers said they’ve had trouble getting paid over the course of their careers over the course of their career, according to organization.

The problem could become more acute as independent contractors emerge as a more central piece of the work force. The financial crisis and the resulting high unemployment thrust many professionals into the ranks of freelance workers, which may continue to grow despite signs of an economic recovery.

Littler Mendelson, a San Francisco-based employment law firm with 49 offices nationwide, predicts that in 2010 half of previously eliminated positions filled will be filled by contingent workers—such as independent contractors, freelancers, and temp workers—accounting for as much as 25% of the work force nationwide— based on client interviews and a survey conducted by a staffing analysis firm.

Since independent contractors aren’t covered by most federal employment laws, they don’t enjoy the same legal protections on wages as permanent employees, says a spokesman for the Department of Labor. If a permanent employee doesn’t get paid, federal or state labor departments can fine companies and even prosecute company executives. But independent contractors often have to turn to the court system, in most cases small claims, if they go unpaid.

To some, small-claims court can be more trouble than it’s worth, says Sara Horowitz, executive director of the Freelancers Union. Depending on the state, it will cost about $50 to file a claim and it can take months for a case to be heard. Even if a freelancer wins, small-claims judgments must be collected by the plaintiff.

Read the entire article here.

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Apr 18 10

Finding the Right Consultant or Freelancer

by Rene Siegel

CareerBuilder recently surveyed 2,700 employers and results show 30 percent anticipate hiring freelancers or contractors in 2010, up slightly from 28 percent in 2009. So, as an overworked manager, how do you get help without creating more headaches than you already have? And what’s at risk if you get it wrong?

Mine Your Address Book: See who you already know who might be available. They might not have the exact skills and experience you need, but you already know them and may be familiar with their work. Keep in mind however, if the project is mission-critical, it’s usually not worth it to “try” someone just because they are available right now.

Post to a Free Job Board: Free is good. But you still need to screen for out-of-work wanna-bes who are applying to any and all posted jobs. KIT List and Craigslist are two examples of free job listings, but don’t be surprised if unemployed engineers who worked with marketing are responding to your post for marketing help.

Pay for an Ad: Professional organizations like PRSA and IABC have national and regional chapter job boards. But Bill Warren, former president of Monster.com, one of the leading internet job search sites, admits most employment websites are too expensive for clients and aren’t fruitful for applicants. Warren is starting from scratch on a new job search concept. The problem: it’s still an automated web-based system that relies on exceedingly busy clients to narrow the search using technology.

Search LinkedIn: You can do a search based on job titles and keywords in your geographic area, but it still takes time to check the availability of each candidate. Verifying the accuracy of their achievements and experience is also a daunting, time-consuming chore. And are you ready to bet your career on the consultant who says they wrote amazing speeches for C-level execs?

Call an expert to find your expert: Clients want to work with the absolute right people, not just a keyword match. And there is no software yet that can detect real human chemistry or B.S. Clients call high-touch agents like High Tech Connect who understand the difference between internal and employee communications, white papers and tech briefs, and ITIL, SOX and SaaS. Reputable agencies also take care of work statements, background checks, taxes and insurance; offer employee benefits and ensure timely and accurate payment to freelancers. And you only pay if the agent finds your perfect match.

Many expert consultants sign with agencies because they appreciate being able to concentrate on their projects without the administrative headaches and payment hassles. High Tech Connect is proud to represent 1300 of the nation’s best marketing and communications professionals — and to work with outstanding clients from coast to coast.

If you want to focus on your core business and can’t afford the time to find a perfect consultant on your own, drop us a line.

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Apr 13 10

Special Tax Deductions for Freelancers

by Rene Siegel

Oh boy, somebody put some serious time into creating this puppy. And what a hoot it is. Check out this Tax Form for the Marginally Employed, from today’s New York Times.

Click here for the original NYT post and to see more detail.

Special Deductions for Freelancers

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